MINISTRY
OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
(DEPARTMENT OF PERSONNEL & TRAINING )
(WELFARE SECTION )
MODEL CONSTITUTION IN RESPECT OF
RESIDENTS WELFARE ASSOCIATIONS RECOGNISED BY THE GOVERNMENT OF INDIA DEPARTMENT
OF PERSONNEL & TRAINING
All
welfare Associations of the Central Government Employees in receipt of
grants-in-aid from the Department of Personnel & Training,
2. According
to the Act, any seven or more persons having intention to form a Society may,
by subscribing their names to a Memorandum of Association form themselves into
a Society under the Act. In case of
Welfare Association, however, an Association of not less than 200 Government
Servants ( unless otherwise justified as a special
case) shall be registered.
3. The Act lays down that
the ‘Memorandum of Association ‘ and the ‘ Rules and
Regulations’ of any Society/Associations should be drawn up separately. Further, that whereas the ‘Memorandum of
Association’ should contain the names of the Society, the names, addresses and
occupations of the members of the governing body etc., the ‘Rules and
Regulations’ should have the details of the Constitution like membership,
manner of holding meetings, powers of the functionaries etc., the
page-numbering of the rules and their classification/numbering are also
required to be done separately from the Memorandum.
4. The Memorandum of Association shall contain the following provisions :-
(i)
THE NAME OF THE ASSOCIATION
No distinction of class or character
should appear in the name of Association(s).
It is advisable to name an Association as ‘ CENTRAL
GOVERNMENT EMPLOYEES RESIDENTS WELFARE
ASSOCIATION / KENDRIYA
SARAKARI KARAMCHARI AWASIYA SUDHAR KALYAN SABHA’
______________________________followed by the name of Blocks/Type/Number of
Quarters/area covered or represented by the Association so as to suitably give
an identification to it. No names other
than the two mentioned above will be acceptable and, for the sake of
uniformity, such Associations having different names should initiate action to
change their names. An
intimation to this effect will be sent to the Department of Personnel
and Training.
(ii)
THE ADDRESS OF THE REGISTERED OFFICE
OF THE ASSOCIATION
This should be the Home Address of the SECRETARY of the Association/Sabha/Samiti authorised to
correspond with the Government or local Authorities etc. The name of the sender of the communication
may be typed, if necessary.
(iii)
THE JURISDICTION OR THE AREA OF
OPERATION OF ASSOCIATION
This shall state in un-ambiguous
terms the jurisdiction of the Association in which it shall function. There
should be a specific mention of the name of Blocks e.g., Block ‘A’, ‘B’, ‘C’ of
--------- or the types of Qrs/Blocks (e.g. 500 Qrs from
No.______ to No._______
), the residents of which shall be entitled to become members of the
Association. The area of operation
should be a compact one, that is to say, it should not be fragmented/disjointed
or scattered. Another important point
is that it should not encroach upon or overlap the jurisdiction of another
Association in the vicinity recognised by the
Department of Personnel & Training.
(iv)
THE OBJECTS FOR WHICH THE
ASSOCIATION IS ESTABLISHED
(a)
To foster a spirit of mutual help
and goodwill among the inhabitants of the colony in general, and the members of
the Association in particular, thereby, promoting communal harmony and national
integration.
(b)
To make all possible efforts to
achieve general amenities, Consumer protection such as interaction with traders on quality and
quantity of goods, over charging etc. monitoring of the public distribution
system including supply of essential and consumable items and environmental protection such as steps to curb
pollution, ensure cleanliness, plantation of trees, interaction with
authorities on any environmental aspects and for this purpose, represent the
interest of the residents before appropriate authorities.
(c)
To undertake all such other lawful
acts, deeds or things including Sports and Cultural activities as are
incidental or conducive to the attainment of any or all of the above objects
including the general Welfare of the Employees and their families.
(d)
To promote such welfare and
socio-economic activities as may be approved by the Departments of Personnel &
Training.
(v)
The Managing Committee will set
targets in the areas stated in the objects and conduct half-yearly reviews to
assess the achievements of targets. This
will be called
the Annual Action Plan of the Association.
A copy of the Action Plan has to be sent to the Chief Welfare Officer,
Departments of Personnel & Training in the beginning of the Financial year. The
Association, while applying for grants-in-aid to the Department of Personnel
& Training, shall indicate, with special reference to the Action Plan,
achievements or shortfalls with reasons.
5. The
Association shall, however, desist/refrain from taking part directly or
indirectly in any political or anti-government activities or associating
with foreigners or foreign Institution/Association. The Association shall not bring any political
or other outside influence to bear upon any authority in connection with the
affairs there of.
6. The
‘Memorandum’ of the Association should, further, give the names, address,
occupations and designations of the members of the governing body ( at the time of registration) to whom the management and affairs of the Association have been
entrusted. It is also required to be
duly signed by these members before it is registered.
7. The ‘RULES AND
REGULATIONS’ of the Association shall contain the following provisions
:
The official year shall be the financial year i.e., from 1st
April to 31st March.
(a) There shall be two types
of members :
(1)
REGULAR
Central Government employees and employees of Delhi Administration, shall qualify for ‘
Regular’ membership of an Association in receipt of the grants-in-aid from the
Department of Personnel & Training, subject to fulfilment
of conditions as laid down in para (b) to (g) below.
(2) ASSOCIATE
Employees of the following offices shall, however, be eligible for
enrolment as ‘Associate’ member only :-
(i)
Attached and Subordinate offices of
the Railway Board.
(ii)
Subordinate offices of the Director
general, Posts and Telegraphs
(iii)
Retired Central Government servants
(iv)
Members of the Armed Forces and
other Armed forces of the
(b) There should be a drive to maximise
membership. For this purpose, as many persons, who fulfill the eligibility
conditions for membership are to be so enrolled on the payment of the fee
prescribed by the General Body of the
Association. No person, who is eligible to become a member and who is willing
to pay the prescribed fee, shall be denied membership.
(c) The following ‘ Regular’ members will be eligible to seek office in the
Managing/Executive Committee:
(i)
Who are allottees
of the Government Quarters in the area and are residing there;
(ii)
Who are residing in the colony on
sharing basis after obtaining official approval; and
(iii)
Husband/wife, sons and daughters of
a Government servant, who are also Central Government employees and residing in
the same flat, provided no other regular member from the same house is/are
contesting for any office in the
Managing/Executive Committee.
(d) Associate member as mentioned in 2(1) to (iv) above who are allottees and residing in the area or are residing on
sharing basis after obtaining official approval shall not be eligible to seek
office in the Managing /Executive Committee, though they shall have the right
to vote in elections.
(e) While enrolling as member or renewing membership, the Association has to
satisfy itself that the individual who is being enrolled falls in any of the
categories mentioned above. The sample
of this is at Annexure-I
(f) In case, any Central Government employee, eligible to become a member of
the Association of the area where he resides, faces any difficulty in becoming
the member of the Association, he/she can submit an application direct to the Area Welfare
Officer for necessary action who will settle the matter, if necessary, in
consultation with the Chief Welfare Officer, Department of Personnel &
Training.
NOTE: Membership shall not be open to the employees of
the private shops/companies, Banks, Autonomous Bodies, Public Sector
Undertakings, New Delhi Municipal Committee, Municipal Corporation of
(a) Every
person admitted as member shall have to pay an admission fee at the time of
enrolment and also subscription (monthly/quarterly/annually) as laid down by
the Association in their Constitution, in advance. Proper receipts will be issued to the members
in token of having received the enrolment fee and the subscription. The signatures of the members shall be
obtained on the office copy/counterfoil of the receipt book in token of his
having received the receipt. The
membership shall cease automatically if the same is not renewed within one
month of the beginning of the next official year. In such cases, membership can be revived only
after payment of all arrears on account of subscription or other dues
outstanding against the member plus a nominal fine as may be prescribed by the
Managing Committee.
(b) The Managing Committee
shall have the right to raise funds as and when necessary and charge additional
subscription from
members for any individual games, events, activity or function of the
Association.
(a)
the affairs of the Association shall
be managed by a Managing Committee consisting of the following office-bearers
:-
(i) President - (One post)
(ii) Vice-President - (One post)
(iii) Secretary - (One post)
(iv) Joint Secretary - (One Post)
(v) Treasurer - (One Post)
(vi) Convenor (Civic amenities
& Health - (One Post)
Services)
(vii) Convenor
(Sports & Cultural - (One Post)
Activities)
(viii) Convenor
(Environment & - (One Post)
Consumer
Rights and Security)
(ix) Members - (Two Posts)
(b)
All the above members of the
Managing Committee will be elected simultaneously
(c)
The office-bearers and members of
the Managing Committee shall hold office for two years. However, they shall
continue until fresh elections are held and results declared by the 30th
of April, of that year whichever is earlier.
Note: Those persons who are due to retire within this period would not be
eligible to contest the election.
(d)
No office-bearers i.e., President,
Vice-President, Secretary and Treasurer shall
hold any of these office for more than two terms continuously (Block
years) i.e., for a period of 4(four) years.
He/She may continue in the Managing Committee in any other
capacity. A member of the Managing
Committee may, however, seek office after a lapse of one term(two
years) to any of the above mentioned FOUR posts. The contestants for Treasurer post should preferably have the knowledge of accounting
procedure.
(e)
The committee shall meet once a month. A notice of 3 (three) days shall be necessary
to call an ordinary meeting whereas no notice shall be necessary
for an emergent meeting.
(f)
The quorum for ordinary meetings of
the Managing Committee shall be 1/3rd of the total membership
thereof whereas no quorum shall be necessary for an emergent meeting. Any member who does not attend three meetings
of the Managing Committee consecutively without permission (
from the President or the Vice-President in the case of President
himself ) shall be removed from the Managing Committee and would be informed in writing. Such action of
the Managing Committee would be got ratified by the General Body.
(g)
Every member present and voting in
the Managing Committee shall have one vote provided in the case of equal
division of votes, the President shall have casting vote.
(h)
The committee shall be responsible
for the day-to-day management of the affairs of the Association and shall have
the power to incur expenditure within the funds available with the Association
for conducting the activities of the Association. It shall not go in debts or
take loans for conducting its activities.
(i)
The Managing Committee shall, at the
appropriate time, in consultation with and after the approval of the Area
Welfare Officer, appoint a RETURNING OFFICER from among the members of the
Association for holding the annual elections, provided that such member shall
not himself be taking part or contesting in the said elections. ( in case of
absence of a consensus between the Managing Committee and the Area Welfare
Officer about the appointment of a Returning Officer the matter will be
referred to the Chief Welfare Officer, Department of Personnel & Training
whose decision in this regard will be final )
Only regular member would be eligible for such appointment. No such person who held an
executive post in the last Managing Committee will be eligible to be appointed
as Returning Officer. The Area Welfare Officer will intimate the Chief Welfare
Officer about the appointment of Returning Officer in time, giving his complete
official and residential address and Telephone No. if any before the elections
are notified.
(j)
The committee shall have the right
to accept or reject the resignation(s) of office bearers/members and to make
appointment to fill vacancies caused either due to resignation or any other
reasons, as under :-
(i)
From amongst the elected Member of
the Managing Committee to fill the vacancies of officer bearers.
(ii)
From amongst the ‘regular’ members
of the Association to fill the vacancies of Members of Managing Committee. The Managing Committee can fill the vacancies
for the remaining part of the term thereof subject to the condition that the
total vacancies ( to be filled) do not exceed or
constitute 2/3rd of the total posts of the Managing Committee during
the Block year.
A report on filling up of vacancies etc. shall be sent to Area Welfare
Officer/ Chief Welfare Officer and required to be presented for ratification in
the next meeting of the General Body which should be held within two months.
The decision of the General Body shall be intimated to the Chief Welfare
Officer, Department of Personnel & Training.
(k)
All office-bearers shall function
and act under the control of the Managing Committee. The Committee shall have the power to set up
ad-hoc Committee or sub-Committee and to delegate powers to them as deemed
necessary. The committee shall have the
right to co-opt residents of the area (Regular or Associate Members) for such
specific purpose or purposes, as it may deem fit.
(l)
Any office-bearers/Member of the
Managing Committee if directly/indirectly involved in political activity, may be removed from the Managing Committee by
Chief Welfare Officer, Department of Personnel & Training, after he is
satisfied about such act of the office bearer/member. The Chief Welfare Officer may also recommend
to the Administrative Ministry/Department/Office of the concerned office
bearer/Member for taking suitable disciplinary action under the CCS(Conduct) Rules, 1964.
(m)
The Chief Welfare Officer,
Department of Personnel & Training will also have power to dissolve a
Managing Committee and set up an ad-hoc Committee to run the affairs of the
Association or/and order mid-term election if :-
(i) On
the basis of the reports he is satisfied that the work of the Association is
not being conducted in accordance with the objectives laid down in the
Constitution; or
(ii) Two thirds of the
members (including office bearers) of the Managing Committee resign/leave
office due to any other reason.
The mid term election
for the remaining part of the term would be conducted by following the complete
procedure of the election as laid down in this Constitution.
(a)
individual office-bearer, who
receive the grants-in-aid from the Departments of Personnel & Training
(Welfare Section) shall be responsible for submission of the approved annual
accounts etc. for the previous financial year to the Department of Personnel
& Training
(b)
PRESIDENT:
He shall preside over the meetings of the General Body/Managing
Committee and exercise general supervision over the activities of the
Association. He may dispose of such important and urgent matter which for want
of time cannot be put up to the Managing Committee and report the same in the
next meeting of the Managing committee. He may also authorise
expenditure up to Rs.350/- expenditure so incurred should be got approved by
the Managing Committee at its next meeting. He would be treated as ‘Head’ of
the Association. In the event of
resignation by any office bearer/member the President shall arrange to convene
a meeting of the Managing Committee within a week of receipt of
resignation in which Area Welfare Officer will also be invited.
(c)
VICE-PRESIDENT
He shall carry out such duties as may be assigned to him from time to
time by the President. In the absence of the President, he shall assume the
duties and powers of the President.
(d) SECRETARY
He shall (i) maintain a register containing
the names and addresses of the members
of the Association, (ii) issue notice of the meetings in consultation with the
President and record the minutes of the meetings, (iii) be responsible to the
Managing Committee for all activities of the Association and will conduct correspondence
on behalf of the Association, (iv) have authority to incur expenditure not
exceeding Rs. 150/- in anticipation of formal
sanction, such expenditure being reported to the Managing Committee for
approval at its next meeting, (v) submit a report on the working of Association
for the preceding year at the Annual General meeting and (vi) execute contracts
on behalf of the Association as and when authorised
to do so by the Managing Committee, (vii) keep all the records ( excluding cash
and accounts) of the correspondence with him.
(e) JOINT SECRETARY
He shall carry out such duties as may be assigned to him from time to
time by the President/Secretary. In the absence of the Secretary, he shall
assume the duties and powers of the Secretary and shall be responsible to
submit a quarterly report of activities to the Under Secretary ( Welfare), Department of Personnel & training and
annual report and audited annual accounts within 60 days of the close of the
financial year.
(f) TREASURER
He shall (i) be responsible for making all
collections and receive cash and give receipts thereof on behalf of the
Association and be responsible for the proper maintenance of Association
Accounts, (ii) keep regular accounts of money received and disbursed and be
responsible for the proper maintenance of the accounts book and other Registers
of the Association and for this purpose, he shall post all the receipts of
income & expenditure regularly in the Cash Book and put it up for
information of the Managing Committee in its next meeting. (iii) work as
Financial Adviser to the President/ Secretary of the Association, (iv) keep cash in hand up to Rs.100/- only and to deposit excess funds, if
any, in the Bank (v) prepare an annual statement of accounts at the end of the
financial year and after approval of the Managing Committee, submit it to the
Annual General Body meeting, duly audited (along with the Auditor’s report and
replies thereto, if any).
(g) CONVENOR
The Convenor shall look after the work
relating to the filed of his assignment in consultation with
President/Secretary
He shall be appointed by the Managing Committee before the end of March
every year for audit of accounts of that financial year from amongst the
regular members of the Association ( other than a
sitting member of the Managing/
Executive Committee ). He shall
audit the accounts of the Association and obtain clarifications in this regard,
if necessary, from the office-bearers of the Managing Committee. He shall suitably endorse his report on the
Annual statement of the accounts and on the list of assets of the Association
etc.
The Area Welfare Officer, nominated for the area shall be the ex-officio
patron of the Association. He shall be
invited by the Association to attend all the meetings of the Managing
Committee/General Body as a ‘Special Invitee’ where his role will be that of a
‘Passive Observer”. He will tender
advice on matters raised in such meetings when called upon to do so and not
interfere with the normal proceedings.
He shall be required to periodically review
the Annual Action Plan of the Association and tender necessary advice to the
Association on shortfalls, if any. Any
special observation/Report on the Action Plan should be forwarded to the Chief
Welfare Officer, Department of Personnel & Training.
It shall be duty of the Area Welfare
Officer, as a Patron of the Association, to keep a special watch on enrolment
or renewal of membership of the Association, particularly in the month of March
every year. He shall ensure that every genuine allottee
willing to become a member is enrolled as a member of the Association. In case
of any difficulty faced by the residents, the Area Welfare Officer can
entertain applications direct as provided in para II(g) above
(a)
The General Body shall consist of
all members of the Association and the final authority of the Association shall
vest in it.
(b)
The rights and privileges of the
General body shall be:-
(i)
To elect the Managing Committee,
including office-bearers and members latest by the end of April in every block
of two years;
(ii)
To remove any office-bearer/member
of the Managing/Executive Committee/member of the Association
(iii)
To adopt the Model Constitution,
framed by the Department of Personnel & Training ( as amended from time to time) .
(iv)
To pass the accounts of the previous
year and consider the Auditor’s report and Annual report.
(v)
To approve the programmes
of activities of the Association for the ensuing year.
(vi) To consider
and decide about the winding up of the Association and disposal of its assets
and liabilities in consultation with the Department of Personnel & Training
(vii) To
discuss any other item with then permission of the Chair.
A. ORDINARY MEETING OF THE GENERAL BODY
(1)
The quorum for the General Body
meeting shall be 1/4th of the total number of members on roll.
(2)
A notice of at least 14 days shall
be given in writing for convening an ordinary meeting of the General Body.
(3)
A meeting for want of quorum may be
adjourned by the President/Presiding Officer and no quorum shall be necessary
for such an adjourned meeting when
reconvened
(4)
Meeting of the General Body of the
Association shall be held at least once every year within a period of two
months of the completion of the financial year i.e., before the 31st of May. Annual Report, Annual Accounts for the previous
financial year and general plan/programmes for the
next financial year would be approved/decided in these meetings.
(5)
A special meeting of the General
Body may be held either at the instance of the President of the Association or
on a requisition signed by at least 1/5th of the total number of
members to discuss specific matters to be stated in writing. The quorum for such meetings shall be at
least 1/5th of the
total .number of members on rolls of the Association present in person. In
case, the Area Welfare Officer is satisfied about the need for calling a
General Body meeting and if such meeting is delayed for any reason, he may with
the approval of Chief Welfare Officer, Department of Personnel and Training
advise the President to convene a general Body meeting for the purpose.
B.EXTRAORDINARY MEETING OF THE
GENERAL BODY
(1)
Matters pertaining to the removal of
office-bearers including members and/or the removal of any members of the
Association and appeals against the decisions of Managing Committee shall
require 2/3rd majority of
the members present and voting. The quorum for such meetings shall be 1/3rd of the total members
on roll.
(2)
A ‘NO CONFIDENCE MOTION’ against the
Managing Committee shall be considered only if at least 1/3rd of the
total members on roll put such a motion in writing and a meeting is convened
specifically to consider it. The quorum
for such General Body meetings shall be 1/3rd of the total members on
roll and decision will be valid if the 2/3rd majority of the members
present and voting in that meeting vote
in favour of such a decision. In such a situation bye-election would be
ordered with the approval of the Chief Welfare Officer, Department of Personnel
& Training as per procedure of election laid down in the Constitution.
(a)
The list of Regular and Associate
members as on 31st March should be displayed within a week from 1st
April and finalised after 7 clear days of such
display/notification by considering representation for rectification of errors,
if any. In any case, the final voters list should be published latest by 15th April.
(b)
All Office Bearers and Members of
the Managing/Executive Committee shall be elected in the General Elections to
be held by secret ballots. The date of elections, which should be on or before
30th April, shall be decided by the Managing Committee. The terms of the elected Office-Bearers and
Members shall be TWO YEARS ( BLOCK OF TWO FINANCIAL
YEARS). The Managing Committee shall
cease to exist on the 1st May of the year when the elections are due
or till the new Committee is declared elected whichever is earlier.
(c)
Members (including Associate
Members), whose subscription and other dues are not in arrears up to 31st
of March of the year preceding the election year, shall be eligible to
vote. Thus, only eligible residents who
become member/associate member of the Association by 31st March of a
year shall be eligible to vote and/or contest elections, as the case may be
during the next financial year.
(d)
Every member present and voting
shall have one vote.
(e)
Voting shall be by SECRET BALLOT.
(f)
Elections shall be conducted by the
Returning Officer who will be appointed in accordance with para
IV(i). The Area Welfare Officer concerned would also
act as ‘OBSERVER’ at that
time. The Returning Officer would be
given copies of voters’ list ( clearly indicating the voter number) on his
appointment along with necessary material i.e., stationery/blank nomination
forms/requisite Funds etc. for carrying out activities connected with the
conducting of the elections. The
Returning Officer would be given full assistance and co-operation by the Managing
Committee/Members for smooth conduct of the elections. Nomination forms, duly proposed, seconded and
accepted by the contestant member for a particular office, shall be received by
the Returning Officer by a certain date and time fixed by the Managing
Committee which should be at least 7 clear days before the date fixed for the
meeting of the General Body/holding of the elections, as per the programme at Annexure-II. No person can hold more than one office at a
time of two blocks and, therefore, will be eligible to contest only for one
office.
(g)
An elector shall be entitled to
propose or second only one nomination paper.
In case he/she has proposed one nomination paper and also seconded
another nomination paper, in that case both the nominations would be invalid.
(h)
No elector shall propose or second a
nomination paper for an office for which he himself is a candidate. If an elector has already proposed or
seconded a nomination paper for an office, his own subsequent nomination for
such an office will be inoperative.
(i)
All the members of the Association,
who are eligible to vote in the elections to elect the office-bearers/Members
of the Managing/Executive Committee, will be informed through wide publicity of
the programme of election, as noted at (f) above,
well in time in writing. While intimating
them, they should
be advised to bring their Identity Cards and allotment letters/electricity
bills in their name and any other valid documents with them to substantiate the
validity of their membership at the time the elections are held.
(j)
In case of any dispute arising in
the matter of Election process or Election Results, the Area Welfare Officer
being an observer will submit a report to the Chief Welfare Officer in the
Department of Personnel & Training for a decision, whose decision shall be
binding upon the Association. Provided
that after the declaration of the Election Results of an Association, if the
Chief Welfare Officer is satisfied on the basis of the report of Area Welfare
Officer/evidence brought to his notice that the elections have not been held in
a fair manner or that mal-practices were resorted to by an individual(s), he
may cancel the election and appoint an adhoc
Committee of members and an independent Returning Officer in consultation with
the Area Welfare Officer for holding fresh election. The adhoc body will
discharge the functions of the Managing Committee till fresh elections are
held.
(k)
Persons aggrieved with the decision
of the Chief Welfare Officer may appeal to the Joint Secretary in charge of the
staff Welfare in the Ministry of Personnel, Public Grievances and Pensions for
setting aside or revision or to modify the decision/decisions of the Chief
Welfare Officer. The decision of such Joint Secretary shall bind all concerned
finally and conclusively.
The source of income of
the Association shall
be :-
(i)
subscriptions and fees as laid down in the Constitution and/or funds raised from time
to time on specified counts.
(ii)
Grants-in-aid from the Government.
(iii)
Donations from Government(s) or
Official Bodies.
NOTE: Chowkidar fund shall not be taken into consideration for
any purpose by the Government.
XI.WITHDRAWALS FROM THE BANK
(i)
these shall be authorised by the Joint signatures
of the Treasurer and either the President or the Secretary.
(ii)
The outgoing Managing Committee will
not make any withdrawal from the Bank Account after the date of election.
XII. SUITS BY AND AGAINST THE ASSOCIATION
The Association may sue
or be sued in the name of the President or the Secretary.
XIII. The Association shall not
joint/federate with any other Association(s)/Federation(s) without the prior
approval of the Department of Personnel & Training.
XIV. HANDING OVER OF CHARGE
The Secretary of the
outgoing Managing Committee will be responsible for handing over the charge to
the Secretary of newly elected Managing Committee within 15 days of the date on
which results of the elections are declared by the Returning Officer. It shall be the duty of the Secretary of the
outgoing Managing Committee to ensure that all documents, Registers relating to
Accounts including Pass-Book, Cheque Book and other
papers are handed over to the Treasurer of the newly elected Managing Committee
whereas all other documents, Registers, appears and other
assets/equipment/articles will be handed over to the Secretary of the newly
elected Managing Committee. The
Secretary of the newly elected Managing
Committee shall inform the Area Welfare Officer about the position
regarding handing over/taking over of the charge including matters relating
to the
Accounts within 7 days of the date on which charge has been/should have
been handed over. If the post of the
Secretary is vacant for any reason, another office-bearer,
shall be nominated by the Managing Committee who shall be responsible for
handing over the charge to the Secretary of the newly elected Managing
Committee within 15 days of the declaration of the results. In case, the Secretary/Treasurer/Other
Office-bearer nominated by the Managing Committee as mentioned above of the
outgoing Managing Committee fails/refuses to hand over complete charge to the
Secretary/Treasurer/Other Office-bearer of the newly elected Managing Committee
within the due date, his conduct shall
be viewed as ‘ Unbecoming of a Government Servant’ thereby, attracting
provisions of the Central Civil Services (Conduct) Rules, 1964 and rendering
him liable to appropriate disciplinary action.
The Area Welfare Officer will send a report to the Chief Welfare
Officer, Department of Personnel & Training in this regard within one month
of the completion of election.
Such office bearers who fail/refuse to hand over the complete charge to
the succeeding office bearers within a period of one month of the date of
election, shall be debarred from holding the post of any office-bearer in any
Resident Welfare Association.
XV.DISSOLUTION
(a)
Any number not less than 3/5th
of the members of the Association may determine that it shall be dissolved, and
thereupon it shall be dissolved forthwith, or at the time then agreed upon, and
all necessary steps shall be taken for the disposal and settlement of the
property of the Association, its claims and liabilities in consultation with
the Department of personnel & Training.
(b)
If upon the dissolution of the
Association there shall remain, after the satisfaction of all the debts and
liabilities and any property whatsoever, the same shall not be paid to or
distributed among the members of the Association but shall be given to some
other Association/Body/Authority to be determined by the Department of
Personnel & Training.
XVI. INTERPRETATION
Any point relating to
interpretation of the provisions of the Model Constitution or any other dispute
pertaining to the functioning of the Association, relief on which has not been
provided elsewhere in the Constitution, shall be referred to the Chief Welfare
Officer, Department of Personnel & Training whose decision in this regard
will be binding on all the parties.
----------
Annexure-I
I, Shri/Smt./Kum.____________________________________________
wish to become a member/renew membership
or associate membership of _____________________________ and undertake to pay
the prescribed fee by paying Rs.-------- as the
membership fee, I certify that I am the allottee and
resident of Qr.No.___________ / I am officially sharing accommodation in Qr.No.___________ with Shri/Smt
____________________________________ who has been allotted the quarter
Particulars
furnished are correct/ Signature of the applicant
Incorrect and may/may not be admitted Date
As regular/associate member. Name
Designation
&
Official
address
With Telephone No.
Signature of the Secretary
Date and Seal.
Annexure - II
ELECTION
PROGRAMME
(i) Last
date of enlisting as member
31st March
(ii) Publication of voters
list within a week from 1st April
(i)
Publication of final voters list After 7 days from publication of
Voters list. (Final voters list will be
Published by 15th
April in any case)
(ii)
Date of submission of nominations
for the various
posts in the Managing/
Executive Committee:
(Nomination form in the Annexure-III
enclosed) ----------------------------------------
(v) Scruting
of Nominations -----------------------------------------
(vi) Last date of withdrawal of Nomination ------------------------------------------
(vii) Date of elections,
timings and venue: ------------------------------------------
(viii) Displaying of the final
list of the contestants
on
the public places well in time: ------------------------------------------
---------
Annexure-III
Elections for the Managing/Executive
Committee of the Residents’ Welfare Association.
Block year-----------------------------------------------------------------
Contesting for the post of
:---------------------------------------------------------------------------
Name of the candidate: Shri/Smt.Miss.------------------------------------------------------------ Date of
superannuation--------------------------------------------------------------------------------Official
designation/Office
Address-----------------------------------------------------------------
With telephone No. ------------------------------------------------------------------------
Residential Address ------------------------------------------------------------------------
With telephone No. ------------------------------------------------------------------------
Voter No.( as given in the voters
list)---------------------------------------------------------------
Name Residential Voter No. Signature
Proposed by
Seconded by
I
accept the proposal for nomination for the above post in the Managing/Executive
Committee.
Date----------------------- Signature of the Candidate
VERIFICATION
The
particulars given by Shri/Smt.______________________________________
with reference to date of superannuation and official address are correct.
Signature
Under Secretary(Admn.),
Ministry/
Department of
The
above nomination has been examined and found valid/invalid.
Dated----------------------
Signature of Returning Officer-----------------------------------------Received
a Nomination form for the post of -------------------------------------- in the
name of Shri/Smt.Miss.--------------------------------------------------------------------------------------Dated--------------------------
Signature of Returning
Officer----------------------------------Time-----------------------------
RECEIPT
Received a Nomination form for the post of
-----------------------------------------------in the name of Shri/Smt.Miss--------------------------------------------------------------------------------
Signature of Returning Officer
Dated--------------------------------Time----------------------------------------
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
( DEPARTMENT OF PERSONNEL AND
TRAINING)
MODEL
CONSTITUTION IN RESPECT OF THE RESIDENTS WELFARE ASSOCIATIONS FUNCTIONING IN
DELHI/OUTSIDE DELHI UNDER THE CONTROL OF DEPARTMENT OF PERSONNEL AND TRAINING
( AMENDED UP TO JULY, 1999 )